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MS Project: There Is A Tip For That – Part 2

Posted on | September 1, 2010 | No Comments

Let’s get to the point and to right into the MS Project tips*.

1) To Enter a Task: Type the task’s name in the Task Name field, and press

2) To Enter a Duration: Enter a duration amount in the Duration field

3) To Create a Milestone: Enter a duration of 0 (zero) days for a task. Or, click the Task Information button and click the Advanced tab, check the Mark task as Milestione check box, and clik OK

4) To create a Summary Task: Under the summary task select the tasks you want to use as subtasks. Click the Indent button on the Formatting toolbar

5) To View the Subtasks of a Summary Task: Click the Show Subtasks button on the Formatting toolbar

6) To Link Tasks: Press to select adjacent tasks or press to select non-adjacent tasks (note: select tasks in the order by which you want them to be dependent). Click the Link Tasks button on the Standard toolbar

7) To Edit a Task Link: Double-click the link line between the linked tasks. Click the Type list arrow and select the type of link you want to use. Click OK

8) To Unlink Tasks: Select the predecessor task in the task relationship you want to break. Click the Unlink Tasks button on the Standard toolbar. Or, select Edit – Unlink Tasks from the menu

9) To Create a Recurring Task: Select Insert – Recurring Task from the menu. Enter the recurring pattern information into the Recurring Task Information dialog box and click OK (note: recurring tasks are not supported by many PPM systems that integrate with MS Project)

10) To Open the Task Information Dialog Box: Click the Task Information button on the Standard toolbar. Or, right-click the task and select Task Information from the shortcut menu. Or, select the task and press +

11) To Enter a Task Note: Click the Task Notes button on the Standard toolbar. Or, right-click the task and select Task Notes from the shortcut menu

12) To Insert a Hyperlink: Click the Insert Hyperlink button on the Standard toolbar. Or, right-click the task and select Hyperlink from the shortcut menu. Enter descriptive text in the Text to display text box. Enter the Web address in the Address text box. Click OK

13) To Move a Task: Select the task ID. Click and drag the task to a new location in the task list

14) To Copy a Task: Click the task ID of the task you want to copy. Select Edit – Copy Task from the menu. Or, right-click the selected task and select Copy Task from the shortcut menu. Or, select the task and press +

15) To Paste a Copied Task: Click the task ID of the task you want the copied task to appear above. Select Edit – Paste from the menu

16) To Insert a Task: Click the task you want your new task to appear above. Select Insert – New Task from the menu. Or, right-click the task and select New Task from the shortcut menu. Or, press the key

17) To Delete a Task: Select the task and select Edit – Delete Task from the menu. Or, select the task and press . Or, right-click the task and select Delete from the shortcut menu

More MS Project tips in the near future will be beneficial to all. Don’t you think so…? Well, I do.

* Based on MS Project® 2007.

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Help Wanted: Want To Write For Us?

Posted on | August 1, 2010 | 3 Comments

If you are reading this article you are somewhat fond of program and project management, perhaps even an addict. We are not too far behind and need your assistance in order to continue to provide excellent information about our profession. Read more

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Project Management: State Of The Union 2010

Posted on | July 1, 2010 | No Comments

Even though project management was recognized as a distinct discipline in 1950 I still remember it was only 25 years ago when there were no project managers per se, the resources executing the work would manage it at the same time. Some organizations still keep this “tradition”, but they are less every day. Read more

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